2.10.2025 Meeting Minutes

PRESENT:

• Summer Johnson, Supervisor
• Michael Cramer, Councilman
• Julie Herman, Councilwoman
• Ronald Lonneville, Councilman
• Margi Taber, Councilwoman

ABSENT:

OTHERS IN ATTENDANCE:

Jeff Cragg, Chief Operator at Marion Sewer Department; Tim Boerman, Marion Highway Superintendent; Tracy Whitney, Marion Public Library Director; Marcia Lonneville; Theresa Kuhn; Holly Bovet; Angela Flynn; Gina Southcott; Penny Shaw; Gary Shaw; Kim Wemesfelder; Kayla Bellefontaine; Debbie Smith; John Lonneville.

Acknowledgments:

Marion American Legion

Thank you for your 4 Chapels cememony.

Discussion:

• Crossing Light at North Main intersection(Presented by J. Herman)
• Water Discussion - Eddy Ridge Rd (Presented by H. Levan)
• Facebook (Presented by M. Cramer)
• Keys (Presented by H. Levan)
• Court Room – Back Door (Presented by M. Cramer)
• Court Room – Window (Presented by M. Cramer)
• Broadband Coverage (Presented by S. Johnson)
• RFP Updated Process (Presented by S. Johnson)
• Part-Time Maintenance Job Posting/Description (Presented by S. Johnson)
• Bicentennial Updates – Committee Sign-Ups (Presented by S. Johnson)
• A/C Library – When can it be done? (Presented by H. Levan)
• Livestreaming (Presented by M. Taber)
• Reports(Presented by M. Taber)
• Compensation Plan (Presented by M. Taber)
• Website/Email (Presented by H. Levan)

Citizen Comments:

5 citizens spoke on a variety of topics

Committees:

Reports:

1. Town Clerk - January 2025
2. Supervisor
   1. Money Market - January 2025
   2. Operating Statement - Feb.28, 2025
   3. Trial Balance – January 2025
3. Marion Fire District – December 10, 2024 meeting minutes
4. Assessor – January 2025
5. Code Officer – January 2025
6. WCWSA – December 19th & 24th, 2024 meeting minutes
7. Dog Control – January 2025
8. Justice
   1. Bonafede (Unavailable)
   2. Bender (Unavailable)
9. Planning/Zoning Board – February 2025
10. Wayne County 911 – January 2025
11. Cemetery (N/A)
12. Library – January 2025
13. Parks & Rec Advisory – January 2025

Resolutions:

1. Accept Town Board Meetings Minutes for January 6th, 13th and 27th, 2025
2. Audit of 2024 Town Clerk Books
3. Authorize Highway Superintendent to Attend Advocacy Day 2025, in Albany, New York
4. Authorize Highway Superintendent to Attend 2025 School for Highway Superintendents
5. Authorize Highway Superintendent to Attend the 96th Annual New York State Association of Town Superintendents of Highway Conference
6. Appoint Bicentennial Committee Members
7. Authorize Town of Marion to Purchase Supplies for Jennie’s House, Town Museum
8. Authorization to Award $500.00 to the Marion Senior Club for Services in Senior Recreational and Social Environments
9. Payment of Claims
10. Authorize Agreement to Spend Town Highway Funds

Resolution #201-2025 Accept Town Board Meetings Minutes for January 6th, 13th and 27th, 2025

On a motion by Councilman Cramer and seconded by Councilwoman Herman

ADOPTED: Ayes: 5 Herman, Lonneville, Taber, Cramer, Johnson

Nays: 0

The following resolution was approved.

BE IT RESOLVED, that the Marion Town Board accepts the January 6th, 13th and 27th, 2025 Town Board meeting minutes.

Resolution #202-2025 Audit of 2024 Town Clerk Books

On a motion by Councilwoman Herman and seconded by Councilman Lonnevile

ADOPTED: Long Roll:

• Councilman Cramer - Aye
• Councilwoman Herman - Aye
• Councilman Lonneville - Aye
• Councilwoman Taber - Aye
• Supervisor Johnson – Aye

Ayes: 5

Nays: 0

The following resolution was approved.

BE IT RESOLVED, that the Marion Town Board did duly audit the cash books of the following departments of the Town of Marion on Monday, February 10th, 2025:

• Marion Town Clerk
• Park Rentals
• Water Receiving Clerk
• Sewer Receiving Clerk
• Cemetery Clerk

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and all Department Heads.

Resolution #203-2025 Authorize Highway Superintendent to Attend Advocacy Day 2025, in Albany, New York

On a motion by Councilman Lonneville and seconded by Councilman Cramer

ADOPTED: Long Roll:

• Councilman Cramer - Aye
• Councilwoman Herman - Aye
• Councilman Lonneville - Aye
• Councilwoman Taber - Aye
• Supervisor Johnson – Aye

Ayes: 5

Nays: 0

The following resolution was approved.

WHEREAS, the Advocacy Day Grass Roots Campaign 2025 will be conducted at the Albany Hilton Hotel in Albany, New York on March 4th and 5th, 2025; and

THEREFORE BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Town of Marion Highway Superintendent, to attend above mentioned Advocacy Day Grass Roots Campaign 2025; and

THEREFORE BE IT FURTHER RESOLVED, that the expenses incurred for registration, travel, lodging and meals will be paid by the Town of Marion and be appropriated from Account #50104.01.000.016 at a cost not to exceed the budgeted amount; and

AND BE IT FURTHER RESOLVED, that the Town Board directs the Clerk of the Board to give a passed copy of this resolution to Timothy Boerman, Highway Superintendent and Principal the Account Clerk.

Resolution #204-2025 Authorize Highway Superintendent to Attend 2025 School for Highway Superintendents

On a motion by Councilman Lonneville and seconded by Councilman Cramer

ADOPTED: Long Roll:

• Councilman Cramer - Aye
• Councilwoman Herman - Aye
• Councilman Lonneville - Aye
• Councilwoman Taber - Aye
• Supervisor Johnson – Aye

Ayes: 5

Nays: 0

The following resolution was approved.

BE IT RESOLVED, that the Marion Town Board Authorizes Highway Superintendent to attend 2025 School for Highway Superintendents.

WHEREAS, the 80th Annual School for Highway Superintendents will be conducted at Ithaca College in Ithaca, New York on June 2-4, 2025.

THEREFORE BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Town of Marion Highway Superintendent, to attend above mentioned School for Highway Superintendents; and

THEREFORE BE IT FURTHER RESOLVED, that the expenses incurred for registration, travel, lodging and meals will be paid by the Town of Marion and be appropriated from Account #A50104.01.000.016 at a cost not to exceed the budgeted amount.

AND BE IT FURTHER RESOLVED, that the Town Board directs the Clerk of the Board to give a passed copy of this resolution to Timothy Boerman, Highway Superintendent and the Account Clerk.

Resolution #205-2025 Authorize Highway Superintendent to Attend the 96th Annual New York State Association of Town Superintendents of Highway Conference

On a motion by Councilwoman Herman and seconded by Councilman Cramer

ADOPTED: Long Roll:

• Councilman Cramer - Aye
• Councilwoman Herman - Aye
• Councilman Lonneville - Aye
• Councilwoman Taber - Aye
• Supervisor Johnson – Aye

Ayes: 5

Nays: 0

The following resolution was approved.

BE IT RESOLVED, that the Marion Town Board authorizes Timothy A. Boerman, Highway Superintendent, to attend the 96th Annual New York State Association of Town Superintendents of Highways Conference to be conducted at the Holiday Valley Resort, Ellicottville, New York, on Tuesday, September 23, 2025 through Friday, September 26, 2025; and

BE IT RESOLVED, that expenses incurred for registration, travel, lodging and meals be paid by the Town of Marion from Account #50104.01.000.016 at a cost not to exceed budgeted amount; and

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy A. Boerman, Highway Superintendent and the Principal Account Clerk.

Resolution #2062025 Appoint Bicentennial Committee Members

On a motion by Councilman Cramer and seconded by Councilwoman Herman

ADOPTED: Long Roll:

• Councilman Cramer - Aye
• Councilwoman Herman - Aye
• Councilman Lonneville - Aye
• Councilwoman Taber - Aye
• Supervisor Johnson – Aye

Ayes: 5

Nays: 0

The following resolution was approved.

BE IT RESOLVED, that the Marion Town Board appoints the following individuals to the Marion Bicentennial Committee;

• John Lonneville
• Theresa Kuhn
• Nancy Spinning
• John Cornell
• Heidi Levan
• Gina Southcott
• Patti Holdraker
• Mike Cramer, Town Board Liaison
• Jennifer Hunter, Town Historian

BE IT RESOLVED, the committee must approve a Chair and Secretary for the committee; and

The committee must provide meeting minutes and a quarterly report once formed and;

The committee must meet at least once a quarter and may use any town facility to hold their meetings; and

The committee is considered an "arm" of local government, and therefore must practice in an "open" meeting (Open Meeting Law) with advanced notice for meeting dates; and

The formed committee must by law adhere to all State and Local laws, including the Town of Marion's procurement policy when making purchases; and

The Town of Marion Historian is responsible for signing all related spending request, keep records of spending and create any necessary vouchers; and

The Town Board reserves the right to make final funding determinations over the procurement policy threshold; and

The Town Board reserves the authority to modify, alter or update these rules and restrictions at any time, and or dissolve the committee, if determined necessary, throughout the term herein; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and all Bicentennial Committee Members.

Resolution #207-2025 Authorize Town of Marion to Purchase Supplies for Jennie’s House, Town Museum

On a Motion from Councilman Cramer and Councilwoman Herman this resolution was TABLED

BE IT RESOLVED, that the Marion Town Board authorizes the Town of Marion to purchase paper towels, soap and toilet paper for Jennie’s House, Town of Marion museum; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #208-2025 Authorization to Award $500.00 to the Marion Senior Club for Services in Senior Recreational and Social Environments

On a motion by Councilman Cramer and seconded by Councilwoman Herman

ADOPTED: Ayes: 5 Herman, Lonneville, Taber, Cramer, Johnson

Nays: 0

The following resolution was approved.

BE IT RESOLVED, that the Marion Town Board authorizes the Town of Marion to award $500.00 to the Marion Senior Club for services in senior recreational and social environments. The 2025 budgeted amount of $500.00 shall be from account 75504.01.000.099 in a one-time payment; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #209-2025 Payment of Claims

On a motion by Councilman Cramer and seconded by Councilwoman Taber

ADOPTED: Ayes: 5 Herman, Lonneville, Taber, Cramer, Johnson

Nays: 0

The following resolution was approved.

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Resolution #210-2025 Authorize Agreement to Spend Town Highway Funds

On a motion by Councilman Cramer and seconded by Councilman Lonneville

ADOPTED: Long Roll:

• Councilman Cramer - Aye
• Councilwoman Herman - Aye
• Councilman Lonneville - Aye
• Councilwoman Taber - Aye
• Supervisor Johnson – Aye

Ayes: 5

Nays: 0

The following resolution was approved.

WHEREAS, Timothy Boerman, Highway Superintendent, has prepared an agreement to spend Town Highway Funds for 2020 as attached; now

BE IT RESOLVED, that the Marion Town Board accepts and approves said agreement and authorizes all members of the Town Board and Town Highway Superintendent to sign said agreement in duplicate and forward to the County Superintendent of Highway for his signature; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Highway Superintendent and the Principal Account Clerk.

Additional Citizen Comments:

3 attendees spoke on a variety of topics.

Executive Session

On a motion from Councilwoman Herman and seconded by Councilwoman Taber, the Town Board entered into executive session to discuss a personal issue at 8:01pm. The Board closed executive session at 8:24pm

With no further business, on a motion by Councilwoman Herman and seconded by Councilman Cramer, Supervisor Johnson closed the meeting at 8:25pm.