1.26.2026 Town Board Meeting Agenda
AGENDA
Monday, January 26, 2026
6:30 PM Call to Order
Roll Call
Pledge of Allegiance
The Marion Town Board will allow anyone who would like to speak for 3 minutes each with a maximum of 15 minutes of the meeting devoted to residents’ comments. There will be time allocated at both the beginning and the end of the meeting.
Public Hearing: Reserve Funds for Employee Benefit Compensation
Acknowledgements:
Correspondence: Winter/Spring Bicentennial Newspaper
Discussion:
1. Youth Girls Lacrosse program at the PCC.
2. Hiring Policy
3. Budget Policy
4. Planning Board Code Changes
5. 2nd Deputy Town Clerk
6. Library Elevator
7. Battle – WWTP charges
Resident Comments:
Resolutions:
1. Audit CEO Annual Report
2. Authorization to Re-Appoint Steven Matteson to Wayne County EMS Advisory Board
3. Authorization to Appoint David DeRoo to Deputy Highway Superintendent
4. Authorization to Advertise for Planning Board Alternate
5. Authorization to Re-Appoint Kerry Sargent to Library Board of Trustees
6. Authorization to Remove Water Debt for Ann Holdacker
7. Authorization to Approve Addendum No. 3 Wastewater Treatment System
8. Authorization payment of Unused Accumulated Benefits
9. Authorization to Advertise for Night Park Supervisor
10. Authorization to appoint Parks & Recreation Advisory Board member Tim Holahan as Volunteer Coordinator for Challenge Accepted
11. Approve Three Year Union Contract
12. Payment of Claims
Resolution #1 Audit of 2026 Code Enforcement Officer Books
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board did duly audit the books of the Code Enforcement Officer on January 26, 2026, and
BE IT FURHTER RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Code Enforcement Officer.
Resolution #2 Authorize to Re-Appointment of Steven Matteson to the Wayne County EMS Advisory Board
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board authorizes re-appointing Steven Matteson 3927 N. Main St. Marion, NY to the Wayne County EMS Advisory Board for a term of 1/1/2026 – 12/31/2030; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Steven Matteson and Wayne County EMS Advisory Board.
Resolution #3 Authorize to Appoint David DeRoo as Deputy Highway Superintendent
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board appoints David DeRoo as Deputy Highway Superintendent for a term of 1/1/2026 through 12/31/2028 with a remuneration of $90 per pay period to be expensed from account # 51101.01.0.117; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the David DeRoo, Steven Taber-Highway Superintendent and Principal Account Clerk.
Resolution #4 Authorize Advertising for a Marion Planning Board Alternate
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise for a part-time Marion Planning Board Alternate; and
BE IT RESOLVED, the Marion Town Clerk’s Office will accept applications until filled; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution Adrienne Compton-Planning Board to the Principal Account Clerk.
Resolution #5 Authorize to Re-Appoint Kerry Sargent to the Marion Library Board of Trustees
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board re-appoints Kerry Sargent to the Marion Library Board of Trustees for a term of 1/1/2026 through 12/31/2029; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Kerry Sargent, Tracy Whitney- Library Director and Principal Account Clerk.
Resolution #6 Authorize Removing One Water Unit Charge and One Regional Water Unit Charge from Ann Holdraker
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board authorizes the removal of one water debt service of North West Phase 1 and one Regional Water Project charge from Ann Holdraker Tax Map ID # 65116-00-176441; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Marion Assessors Office, Wayne County Water and Sewer Authority, and Principal Account Clerk.
Resolution #7 Authorize to Approve Addendum #3 for the Regional Wastewater Treatment Plant
Presented by: Moved by: Seconded by:
ADDENDUM NO. 3
TO THE
2020 AMENDED AND RESTATED
WESTERN REGIONAL WASTEWATER TREATMENT SYSTEM
IMPROVEMENT AND SERVICES AGREEMENT
This Addendum No. 3 dated and effective as of the 1 st of February, 2026, is made by and
among the Wayne County Water And Sewer Authority, a public benefit corporation with offices
located at 3377 Daansen Road, Walworth, New York 14568 (the “Authority”), the Town of
Macedon, a municipal corporation with its principal offices located at 32 Main Street, Macedon,
New York 14502, on behalf of Macedon Consolidated Sewer District No. 1, Hamlet of Macedon
Sewer District, the Gananda Sewer District and all future sewer districts/improvement areas
established with approval of the Town Board of the Town of Macedon; the Town of Marion, a
municipal corporation with its principal offices located at 3823 North Main Street, P.O Box 260,
Marion, New York 14505, on behalf of Sewer District No. 1 and all future sewer
districts/improvement areas established with approval of the Town Board of the Town of Marion; the Town of Palmyra, a municipal corporation with its principal offices located at 1180
Canandaigua Rd (NYS Rt 21) Palmyra, NY 14522, on behalf of the North Sewer District, Division
Street Sewer District, Southwest Quadrant Sewer District, Stafford Road Sewer District No. 1,
Extension No. 1 of the Stafford Road Sewer District No. 1 and all future sewer
districts/improvement areas established with the approval of the Town Board of the Town of
Palmyra; the Town of Walworth, a municipal corporation with its principal offices located at 3600 Lorraine Drive, Walworth, New York 14568, on behalf of Sewer District No. 1, all district
extensions thereto and all future sewer districts/improvement areas established with approval of the Town Board of the Town of Walworth and the Village of Palmyra, a municipal corporation with its principal offices located at 144 East Main Street, Palmyra, New York 14522; (the Town of Macedon, the Town of Marion, the Town of Palmyra, the Town of Walworth and the Village of Palmyra are hereinafter collectively referred to as the “Participating Municipalities”). (Each of the Participating Municipalities and the Authority is a “Party” and are collectively referred to as the“Parties.”)
WITNESSETH
WHEREAS, the Authority and the Participating Municipalities entered into that certain
Amended And Restated Wastewater Treatment System Improvements And Services Agreement, dated and effective as of April 1, 2020 (the “2020 IMA”), which provides for the design, financing, construction, operation and maintenance of a regional wastewater collection and treatment system (collectively, the “Project”) by the Authority for the benefit of the Participating Municipalities; and
WHEREAS, the 2020 IMA was modified by Addendum No. 1, dated and effective as of
November 4, 2022 (“Addendum No. 1”), to, among other things, approve an increase in the
estimated Project Cost 1 to $110 Million, authorize the Authority to close on a Replacement Funding Package with EFC and proceed with implementation of the Project base on an extended Project schedule; and
1 Except as otherwise provided herein, defined terms shall have the meanings ascribed to them in the 2020 IMA as amended by Addendum No. 1 and as further amended by Addendum No. 2 to the 2020 IMA.
WHEREAS, the 2020 IMA was further modified by Addendum No. 2, dated and effective
as of June 1, 2025 (“Addendum No. 2”), to, among other things, refund to the Participating
Municipalities a portion of the Excess Capital Charges collected through the effective date of
Addendum No. 2 with the intent that such amounts may be used by the Participating Municipalities for specified purposes as more particularly described in Addendum No. 2 (the 2020 IMA as amended by Addendum No. 1 and as further amended by Addendum No. 2, the “IMA”); and
WHEREAS, the Project, as originally designed and bid, included a “hot air based sludge
dryer system” as may be manufactured by Gryphon Environmental, or equal, (as described in the original Plans, as modified by Addendum No. 1) which was subsequently omitted from the Project for cost reasons; and
WHEREAS, for a variety of technical, regulatory and life-cycle cost benefit factors, as
more particularly set forth and described in the updated Plans for the Project, the Authority now intends to include in the Project a “Direct Contact Based Sludge Dryer” (as hereinafter defined) as may be manufactured by BCR Environmental Corporation; and
WHEREAS, in furtherance of the Project, the Authority has recently received a
commitment from the New York State Department of Environmental Conservation (“DEC”) for a
$10 Million Water Quality Improvement Grant (the “WQIP Grant” as hereinafter defined); and
WHEREAS, with the addition of the Direct Contact Based Sludge Dryer, the total cost of
the Project is now estimated to be up to $114 Million (the “Final Revised Project Cost” as
hereinafter defined) which exceeds the Revised Project Cost “cap” (the “Project Cost Cap”) of $110 Million established pursuant to Addendum No. 1; and
WHEREAS, based on the advice of the Independent Engineer and an analysis provided by
the Project’s financial advisor, it appears that due, in part, to the WQIP Grant, (i) there will be no need to increase the amount of Project indebtedness required as part of the EFC permanent Project financing beyond that described in the Replacement Funding Package and (ii) the estimated financial impact on Users (as shown on the chart attached hereto as Exhibit “K”) is likely to be within the range established at the commencement of the Project, despite the need to increase the Project Cost Cap to include the Direct Contact Based Sludge Dryer.
NOW THEREFORE, in consideration of the premises, promises and covenants contained
in this Addendum No. 3, the Authority and the Participating Municipalities agree as follows:
1. Definitions. In addition to words and terms defined elsewhere in the IMA unless the
context or use clearly indicates another meaning:
“Direct Contact Based Sludge Dryer” means a sludge dyer as described in Exhibit “L”
attached hereto.
“Final Revised Project Cost” means the revised, estimated total cost of the Project in an
amount not to exceed One Hundred Fourteen Million Dollars ($114 Million). The Final
Revised Project Cost is based on the Plans, revised reports of the Independent Engineer and
proposals from qualified contractors in response to a request for proposals issued by the
Authority.
“Plans” means the Preliminary Engineering Report entitled “Western Wayne County
Regional Wastewater Treatment Plant,” prepared for the Authority, dated September 2017,
by MRB Group and GHD Consulting Services, Inc., as MRB Project No. 2300.17001, as
revised to meet the needs of the Town of Walworth in addition to those of the Original
Participating Municipalities and as further revised to provide for the installation of a Direct
Contact Based Sludge Dryer, as so revised, approved by EFC; plans and specifications under
MRB Project No. 2300.18001 and identified as Western Regional Wastewater Treatment
Plant 2022, dated April 2022, for General Contract No. 1 (WWTP), General Contract No. 2
(Pump Stations/Forcemain) and General Contract No. 3 (Electrical); plans and specifications
included in a re-bid of the General Contract #2 separated and identified as Western Regional
Wastewater Treatment Plant 2022 Contract No. 2-PS and Contract No. 2-FM prepared by
the Independent Engineer (copies of which are available for review in the Authority’s
offices at 3377 Daansen Road, Walworth, New York); and such other detailed maps, plans
and specifications for the Project prepared by the Independent Engineer, as amended from
time to time and approved by the Authority and the Participating Municipalities and on file
with the Board pursuant to the terms of this Agreement. Such approval by the Participating
Municipalities shall be undertaken in a timely and efficient manner.
“Project” means the design, interim and permanent financing, procurement, permitting,
construction, start-up, acceptance testing, operation, repair and maintenance of the Facilities,
together with necessary easements, licenses, permits and rights-of-way; the
decommissioning and demolition of specified portions of existing wastewater treatment
facilities owned by the Participating Municipalities; and, all necessary work and
appurtenances in connection therewith, as specified in the Plans, and any Improvements to
the Project. The Project will also include the Transferred Property Assets. For the
avoidance of doubt, the Project shall be deemed to include a Direct Contact Based Sludge
Dryer and those additions and enhancements to the Original Project required to meet the
needs of the Town of Walworth in addition to those elements required to meet the needs of
the Original Participating Municipalities, as more particularly described in the Plans.
“WQIP Grant” means that certain Water Quality Improvement Grant awarded to the
Authority by DEC in connection with the Project in the amount of up to Ten Million Dollars
($10 Million).
2. New Section 8.1 of the IMA. Section 8.1 of the IMA (but excluding, for the avoidance of
doubt, Subsections 8.1.1 and 8.1.2 which are and shall remain unchanged) is hereby omitted
and replaced in its entirety by the following provisions:
8.1 The Participating Municipalities hereby authorize and direct the Authority to (i)
proceed with the implementation of the Project on the basis of the Final Revised Project
Cost; (ii) close on the Replacement Funding Package; (iii) repay, as approved Project
Development Costs, WIIA Grant funds expended to advance the Project, as required by EFC
in accordance with the Amended Project Finance Agreement; and (iv) accept the Project
Bids, award contracts and issue change orders as necessary and appropriate for the
construction and development of the Facilities (including a Direct Contact Based Sludge
Dryer) based upon the Final Revised Project Cost. For the avoidance of doubt, (i) the
Participating Municipalities also hereby (x) ratify and approve, effective as of September 9,
2022, the surrender and withdrawal by the Authority of the Current Funding Package, as
provided for in the Interim Agreement and (y) understand and agree and that upon the
closing of the Replacement Funding Package, the Capital Charge component of the Service
Fee shall be based upon the interest rates and maturity schedules, respectively, associated
with the construction financing and thereafter permanent financing of the Project, as
specified and required by EFC in accordance with the Replacement Funding Package and
(ii) the Parties further understand and agree that the consent of the Participating
Municipalities would be required before the Authority could proceed with the Project in the
event that the Final Revised Project Cost were (as a result of change orders or otherwise) to
exceed One Hundred Fourteen Million Dollars ($114 Million).
3. Remaining Terms Unchanged. Except as expressly modified herein, all of the other terms,
covenants and conditions set forth in the IMA shall remain unchanged and in full force and
effect and are hereby ratified and confirmed by the Parties.
4. Counterparts. This Addendum No. 3 may be executed in one or more counterparts, each of
which shall be deemed an original, but all of which together shall constitute one and the
same instrument.
[INTENTIONAL END OF PAGE; SIGNATURES FOLLOW BELOW.]
IN WITNESS WHEREOF, the Parties hereto have caused this Addendum No. 3 to be executed by
its duly authorized officers as of the date first above written.
WAYNE COUNTY WATER AND
SEWER AUTHORITY
By: _____________________________ Dated: _____________, 2026
Martin J. Aman, Executive Director
TOWN OF MACEDON,
on behalf of the Macedon Consolidated Sewer
District No. 1, Hamlet of Macedon Sewer
District, Gananda Sewer District and new
sewer districts/improvement areas to be
formed utilizing the Plant
By: _________________________________ Dated: _____________, 2026
Kim V. Leonard, Supervisor
_________________________________ Dated: _____________, 2026
Dianne Dorfner, Councilperson
_________________________________ Dated: _____________, 2026
David Maul, Councilperson
_________________________________ Dated: _____________, 2026
Jeremy LaMarti, Councilperson
_________________________________ Dated: _____________, 2026
Bruce Babcock, Councilperson
TOWN OF MARION,
on behalf of the Marion Sewer District No. 1
and new sewer districts/improvement areas to be
formed utilizing the Plant
By: _________________________________ Dated: _____________, 2026
Michael Cramer, Supervisor
_________________________________ Dated: _____________, 2026
Julie Herman, Deputy Supervisor/Councilperson
_________________________________ Dated: _____________, 2026
Mary Johnson, Councilperson
_________________________________ Dated: _____________, 2026
Margi Taber, Councilperson
_________________________________ Dated: _____________, 2026
Ronald Lonneville, Councilperson
TOWN OF WALWORTH,
on behalf of the Walworth Sewer District No. 1,
all district extensions thereto and new sewer
districts/improvement areas to be formed
utilizing the Plant
By: _________________________________ Dated: _____________, 2026
Laura Elsbree, Supervisor
_________________________________ Dated: _____________, 2026
Amber Linson, Deputy Town Supervisor
_________________________________ Dated: _____________, 2026
Craig Jeffers, Councilperson
_________________________________ Dated: _____________, 2026
Alex Kelly, Councilperson
_________________________________ Dated: _____________, 2026
Daniel Botsford, Councilperson
VILLAGE OF PALMYRA
By: ________________________________ Dated: _____________, 2026
Richard T. Perry, Jr., Mayor
__________________________________ Dated: _____________, 2026
Ronald Leo, Deputy Mayor
_________________________________ Dated: _____________, 2026
Timothy Denniston, Trustee
_________________________________ Dated: _____________, 2026
Brian Parkison, Trustee
_________________________________ Dated: _____________, 2026
Virginia Luke, Trustee
TOWN OF PALMYRA,
on behalf of the North Sewer District,
Division Street Sewer District, Southwest
Quadrant Sewer District, Stafford Road Sewer
District No. 1 and Extension No. 1 of the
Stafford Road Sewer District No. 1 and new
sewer districts/improvement areas to be
formed utilizing the Plant
By: _________________________________ Dated: _____________, 2026
Gary Rose, Supervisor
_________________________________ Dated: _____________, 2026
Doug DeRue, Councilperson
_________________________________ Dated: _____________, 2026
James T. Welch, Councilperson
_________________________________ Dated: _____________, 2026
Todd J. Pipitone, Councilperson
_________________________________ Dated: _____________, 2026
Bradley Cook, Councilperson
EXHIBIT “K”
Estimated Cost Per EDU
Based Upon Final Revised Project Cost
Final Revised
Project Cost Maturity Date Interest Rate Cost/EDU*
$114m 2056 2.5% $464.86
$114m 2056 3.0% $496.13
$112m 2056 2.5% $450.74
$112m 2056 3.0% $481.28
* Estimated Cost/EDU at commencement of Project: $520
EXHIBIT “L”
Description of a Direct Contact Based Sludge Dryer
The Direct Contact Based Sludge Dryer is a heat contact type biosolids drying system,
utilizing a thermal-fluid heat exchange system and contact conveyance auger to heat and dry the sludge. The heating system utilizes a natural gas boiler system and thermal fluid heat exchange for the heating application. The Direct Contact Based Sludge Dryer system generally includes sludge cake hopper(s) and feed pump(s) as needed to feed the sludge dryer biosolids, conveyance equipment to remove dried material from the dryer, and ancillary control systems
for controlling dust and odors.
Resolution #8 Authorize Payment of Unused Accumulated Benefits to Steven Taber Marion Highway Superintendent.
Presented by: Moved by: Seconded by:
BE IT RESOLVED that the Marion Town Board held a public hearing to move funds from the Highway Compensated Absence Reserve Funds 230.03 to account 51101.03.0.114; and
BE IT FURTHER RESOLVED that the Marion Town Board authorizes the Principal Account Clerk to pay Steven Taber his accumulated benefits in total of $19,766.11; and
BE IT FURTHER RESOLVED that the Marion Town Board authorizes the Clerk of the Board to give a copy of this resolution to Steven Taber and Principal Account Clerk, Kathy Cauwels.
Resolution #9 Authorize Advertising for a Part-time Night Park Supervisor
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise for a part-time Night Park Supervisor; and
BE IT RESOLVED, the Marion Town Clerk’s Office will accept applications until filled; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.
Resolution #10 Authorize to Appoint Tim Holahan as Volunteer Coordinator of ‘Challenge Accepted: Marion Edition 26x26’.
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board appoints Parks and Recreation Advisory Board member, Timothy Holahan as volunteer coordinator of the ‘Challenge Accepted: Marion Edition 26x26’ and authorizes Mr. Holahan to apply for recreations grants; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy Holahan and Principal Account Clerk.
Resolution #11 Approve Three Year Union Contract
Presented by: Moved by: Seconded by:
WHEREAS, the Town of Marion and the United Union of Roofers, Waterproofers and Allied Workers, Local 22, AFL-CIO have reached a new Three Year Contract effective January 1, 2026 thru December 31 2028, subject to ratification and approval for terms and conditions of employment representing a successor extension to the agreement that expires on December 31, 2028; and
WHEREAS, the Union has notified the Supervisor that it has ratified the terms of the Three Year Union Contract; now
THEREFORE, upon the recommendation of the Supervisor it is:
1. RESOLVED, that the Town Board hereby ratifies the terms of the three year Union contract; and
2. IT IS FURTHER RESLVED, that the Town of Marion does hereby approve the necessary funding to Implement the terms of the collective negotiating agreement between the Town of Marion and United Union of Roofers Waterproofers & Allied Workers, Local 22; and
BE IT RESOLVED, that the Town of Marion directs the Clerk of the Board to give a copy of this resolution to the United Union of Roofers Waterproofers & Allied Workers, Local 22, Marion Highway Department and the principal Account Clerk.
Resolution #12 Payment of Pre-Payment of Claims
Presented by: Moved by: Seconded by:
WHEREAS, the Marion Town Board has received and audited the following claims; now
BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.
Abstract
General $ 3,619.07
Library $ 644.37
Water $ 140.22
Trust & Agency Fund $ 4,331.44
Total $ 8,735.10
Additional Resident Comments:
Executive Session:
Next Meeting Dates:
Monday, February 9, 2026- Town Board Meeting at 6:30pm
Monday, February 23, 2026 – Town Board Meeting at 6:30pm